Equipping you with tools to track and trace all of your assets, manage equipment maintenance, and monitor key points of interest across your organisation.
Pro-Cloud is a comprehensive asset and logistics management platform designed to give organisations full visibility and control of their operations. As a cloud-based solution, it supports real-time asset tracking, maintenance management, stock control, and service coordination, whether across a single site or at scale.
Highly configurable and built to adapt to your workflows, Pro-Cloud simplifies complex operations and supports digital transformation. From procurement to maintenance, every module works together to create a fully connected, full-loop management system that improves efficiency, reduces waste, and enables smarter decision-making across the entire asset lifecycle.
Cut unnecessary spending with smarter stock control, efficient resource use, and reduced equipment loss.
Manage all assets, inventory, and maintenance schedules from one centralised platform.
Pro-Cloud grows with you, whether you're expanding services, sites, or teams.
Discover how Pro-Cloud streamlines processes, reduces costs, and drives efficiency across real-world operations.
Each module is built to improve efficiency, boost productivity, and deliver measurable results across every sector we support.
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The catalogue management module provides a centralised view of your entire inventory. It allows you to manage a wide range of asset types from a single system, regardless of the complexity or size of your organisation. Fully configurable and easy to navigate, the module gives users a complete overview of their catalogue in real time, improving visibility, control, and operational consistency across departments or locations.
At the core of the platform, asset and inventory management ensures all equipment and stock are fully traceable and accountable throughout their lifecycle. Assets are assigned unique identifiers and tracked from the moment they’re commissioned, through daily use, maintenance, and ultimately, decommissioning. Every movement is digitally recorded- whether goods-in, servicing, transfers, or disposal, allowing teams to access accurate data, reduce loss, and maintain compliance with minimal effort.
Stock management is built directly into the asset tracking process. From warehouses to field locations, stock usage is logged in real time using handheld scanning devices. The system automatically records valuation, stock loss, write-offs, and depreciation. Low-stock alerts and expiry monitoring help ensure replenishment happens on time, avoiding shortages and unnecessary overspend. Whether managing medical supplies, IT components, or consumables, every movement is accounted for and fully traceable.
Sales order processing is fully integrated, allowing organisations to manage every order in one centralised location. Orders for delivery, collections, servicing, or repairs can be customised and tracked with ease. Real-time updates help avoid delays or errors, while automated reporting keeps teams informed at every stage. The system supports complex workflows and provides complete visibility of customer activity and fulfilment.
Servicing and maintenance tasks are scheduled, monitored, and completed within the platform, ensuring that essential equipment is always safe, functional, and ready for use. Routine and ad-hoc servicing activities are supported through digital workflows, with asset-specific tasks easily configured. Faults can be logged on the spot, escalating issues when needed, and ensuring timely repair or quarantine. Every servicing action is fully documented with digital questionnaires, time stamps, technician details, and supporting evidence such as images or signatures.
Pro-Cloud’s mobile app connects teams wherever they’re working, on site, in the field, or in a warehouse. Personnel can receive jobs, complete inspections, and update records directly from mobile devices or handheld scanners. Task data, servicing results, and asset updates sync in real time, ensuring the entire team remains aligned. The app functions offline as well, syncing once back online, and includes support for signature capture, photo uploads, and real-time alerts if a task or test fails.
The logistics module helps streamline operations by optimising routes based on postcode zones, job types, resource availability, and urgency. It supports single and multi-person tasks, alternative technician assignment, and real-time route updates. By automating route planning, services can increase productivity, reduce travel time, and complete more activities per day, improving operational performance without increasing resource load.
The CRM module centralises customer and user profiles, helping teams manage communication, service delivery, and account history from one place. Client records can be linked directly to sales orders, making it easy to track requests, view progress, and make updates as needed. The system eliminates duplicate entries with advanced search checks and allows staff to personalise service by accessing all relevant information in real time.
Business Intelligence Reporting is a business analytics service by Microsoft which aims to provide interactive visualisations and business intelligence capabilities with an interface simple enough for end-users to create their reports and dashboards. It allows for both in-built and bespoke reports to be generated at any time, allowing you to drill down and analyse every part of your operation, with a variety of data sets to choose from.
Procurement processes are fully digitised, allowing teams to raise, approve, and manage purchase orders within the system. The module automates goods received processes, links directly to sales orders, and keeps a live record of all transactions from approval through to invoicing. Real-time data sync with ERP systems ensures finance teams stay informed, while automation reduces the chance of errors and supports smoother supply chain coordination.
Pro-Cloud’s supplier management module streamlines interactions with third-party vendors. Quotations can be requested, reviewed, and compared in-platform, with price comparisons and alerts highlighting the best options. Responses are logged automatically, allowing services to make informed purchasing decisions and maintain strong audit trails. The module also supports supplier-side use via a dedicated app, further simplifying quote management and order fulfilment.
Workshop activity is centrally managed through a dedicated module designed to track every stage of repair, refurbishment, or modification. Assets are scanned into the system to create a workshop job, which is then assigned to a technician. All actions, from diagnostics to parts used and time logged, are recorded in real time via mobile app. Jobs can be marked for inspection and sign-off before the item is returned to service, creating a full audit trail and ensuring repair standards are upheld.
Fleet management is fully integrated into the platform, offering a real-time overview of your vehicle estate. Key data, such as MOT, insurance, road tax, and lease information, is captured and monitored, with alerts for renewals or service requirements. The DVLA lookup tool allows for quick and accurate vehicle registration. The system also monitors mileage and lease end dates, helping teams avoid excess charges and plan for replacements.
Auto-transfer stock replenishment helps remove the manual burden of day-to-day inventory management. When stock levels reach predefined minimums, the system automatically raises a request and identifies the most efficient picking location—particularly useful in large warehouse environments. This ensures the right stock is always in place, without the need for constant manual monitoring or intervention.
RFID scanning enables fast, accurate inventory checks without the need for direct line-of-sight. Multiple tags can be read in a single scan, helping teams confirm asset presence in seconds. Ideal for vehicle checks, warehouse audits, or storage verification, RFID saves time and reduces the risk of human error. The technology can be deployed as fixed infrastructure or through handheld readers, offering flexibility based on operational needs.
Level up your operations with specialised tools for complex needs. From Expiry Management to RFID Technology
Manage medicine bags with ease through the Pro-Cloud mobile app.
Through the use of barcoding technology, you are in control of your inventory. All assets are tracked and traced including specific medicine quantities. Our asset package feature allows the creation of a medical bag which can be tracked as an individual entity including what’s held in the package. Automation of medicine replenishment and alerts are set up to ensure vital medical supplies are always restocked.
Your team will be able to view controlled drug quantities, allocate them to medicine packs ready for the day ahead and dispense them accordingly.
Utilise market-leading Zebra intelligent cabinets for unparalleled efficiency Automatically allocate medicine packs with integrated facial recognition technology, ensuring complete visibility and enhanced resource management.
Pro-Cloud
Click here to find out how the full Pro-Cloud asset management solution can transform your healthcare management processes.
The Pro-Cloud Fleet solution can be used as a standalone product or in conjunction with the Pro-Cloud asset management solution. When used together vehicles and assets are seamlessly integrated into one platform to ensure you can manage, track, and maintain every part of your organisation without the need for multiple integrations.
Pro-Cloud Fleet gives you complete visualisation of your fleet estate. Using the DVLA API lookup, you can easily download accurate information at the point of registration. Key information such as MOT, Road Tax, Insurance, and Lease details can be recorded to facilitate future renewals. Pro-Cloud details end-of-life lease vehicles so you can arrange for replacements well in advance of the return date and avoid expensive extended hire charges. Mileage is also managed and warns of ‘busting’ contact limits, again avoiding excess mileage charges.
Set maintenance patterns for your fleet by recording inspection and service start dates. The service schedule dashboard provides full visibility and will help you monitor when an inspection or a service is due. It configures maintenance schedules into our mobile app and automates future dates per calendar year for consistent maintenance plan management.
Our fleet accident management component enables the user to record information at the scene of an accident. The recorded accident can then be taken up by the relevant person responsible and remain open on our fleet system until resolved. In addition to this, our telematics data can assist in investigating the accident.
Want to go beyond fleet management and monitor vehicle utilisation and performance? If so, then telematics software can be deployed as a bolt-on to the fleet solution. With telematics, day-to-day fleet data is collected and shared with the end user where driving behaviour is monitored including acceleration, deceleration, travelling speeds, and cornering at speed data. Telematics data doesn’t only inform you about driving behaviour, but also the in-operation data such as the GPS location, fuel levels, lights, tyre wear and safety (seat belt in-use) when the vehicle is in motion. The fleet telematics dashboard processes all this data into a simple content-based format that can be viewed over any period.
Having telematics devices fitted to your vehicles encourages your drivers to take fewer risks and adhere to speed limits.
Cut unnecessary spend through smarter asset and inventory management.
Improve asset availability and reduce downtime.
Complete tasks faster with centralised, real-time data.
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