In modern healthcare organisations, managing medicines safely and efficiently is essential. From controlled drugs to everyday stock items, accuracy, compliance, and visibility can make the difference between smooth operations and costly errors.
25 September, 2025
Pro-Cloud Medicines Management provides a complete digital platform that transforms how medicines are tracked and managed across healthcare organisations. By replacing paper-based or fragmented systems with a single, integrated solution, it delivers full traceability, reduces waste, and ensures regulatory compliance, ultimately protecting patients and saving time for clinical teams.
Pro-Cloud oversees every stage of the medicines journey, from requisition and receipt through to delivery and audit. At its core is a centralised medicines and devices dictionary, aligned with NHS dm+d, which guarantees consistency and integration with national standards. The platform also supports GS1 compliance, using both traditional barcodes and 2D data matrix scanning to capture product codes, batch numbers, and expiry dates. This ensures complete visibility and traceability throughout the lifecycle.
Controlled drugs require the highest levels of security, and Pro-Cloud is built to deliver exactly that. The system automates replenishment of controlled drug orders and medical bags, while still allowing manual flexibility when necessary. Every movement is recorded in detail, user, time, and action, building a complete audit trail. With built-in reporting, managers can be confident that all stock is properly accounted for and regulatory standards are met without compromise.
Safety extends beyond storage. Pro-Cloud ensures that medicines are correctly packed and traced throughout distribution. Using GS1 data matrix scanning, it verifies every product detail during the packing process, removing the risk of manual error. Deliveries are then tracked in real time, with proof of delivery and consignment manifesting, so organisations always know exactly where medicines are, from warehouse shelf to destination.
With Pro-Cloud, medicines are always in the right place at the right time. The system uses automated forecasting and replenishment to maintain optimal stock levels, preventing both shortages and costly overstocking. Its flexible warehouse management capabilities allow stock to be tracked down to the bay, rack, or shelf. And in times of national shortages, Pro-Cloud makes it easy to redistribute supplies between sites while highlighting any gaps that need urgent attention.
One of the most significant risks in medicines management is the use of expired or recalled stock. Pro-Cloud minimises this risk by proactively identifying short-dated medicines before they expire, ensuring they are used in time or safely removed. In the event of a recall, affected items can be located instantly by batch or expiry date and withdrawn from circulation before they reach patients.
At the heart of Pro-Cloud is powerful reporting. The system enables both automated and customised reports covering stock, usage, wastage, shortages, purchasing, and overall inventory value. Real-time dashboards provide a clear overview, while integration with business intelligence tools allows for deeper analysis. Importantly, every action is captured in the audit trail, from order placement to stock adjustment, providing complete transparency and accountability.
Security and compliance are non-negotiable in healthcare. Pro-Cloud integrates with Microsoft Entra ID to provide single sign-on, multi-factor authentication, and conditional access. All data is encrypted in transit and at rest, with sensitive fields further protected by AES-256 encryption. The platform also aligns with NHS Scan4Safety and GS1 global standards, offering assurance that every process meets the highest levels of compliance.
Pro-Cloud Medicines Management is more than a system; it is a digital solution that gives healthcare providers complete control over their medicines. From the secure handling of controlled drugs to real-time delivery tracking and expiry protection, it improves safety, efficiency, and compliance at every stage of the process.
By bringing everything together into a single digital platform, Pro-Cloud enables organisations to reduce waste, streamline operations, and focus on what matters most: delivering safe, effective patient care.
